Privacy Policy

GDPR 2016/679 and Italian Legislative Decree 101/2018

In order to manage the activities of EAAE 195th Seminar, the organizing institution asks you to provide some personal information. This policy explains how your data is collected, used, and protected.

Data Processing

Pursuant to GDPR 2016/679 (Articles 13–14) and the subsequent Italian Legislative Decree 101/2018, the organizing institution is committed to respecting the confidential nature of the information provided by participants. The data collected is processed solely for purposes connected to and instrumental to the conference registration and payment activities.

The provision of such data by the interested parties is mandatory for the purposes of participation requirements.

Data We Collect

Personal Information
First name, last name, email address, institution
Payment Information
Payment method, transaction status, order code
Technical Data
IP address, browser information, access timestamps
Account Credentials
Email and hashed password (never stored in plain text)

Your Rights

At any time, data subjects may exercise the rights under Articles 15 to 22 of EU Regulation 2016/679 with respect to the data controller:

Right of Access (Art. 15)
Obtain confirmation of processing and access your personal data
Right to Rectification (Art. 16)
Obtain correction of inaccurate personal data
Right to Erasure (Art. 17)
Obtain deletion of your personal data ("right to be forgotten")
Right to Restriction (Art. 18)
Obtain restriction of data processing
Right to Data Portability (Art. 20)
Receive your data in a structured, machine-readable format
Right to Object (Art. 21)
Object to the processing of your personal data

Data Controller

EAAE 195th Seminar

Angevin Castle, Gaeta, Italy

eaae195seminar@unicas.it

Email Communications

By registering for the conference, you will receive transactional emails related to:

  • Registration confirmation and payment receipts
  • Bank transfer instructions (if applicable)
  • Account credentials (for guest accounts)
  • Payment status updates

Email Tracking

To improve the quality of our communications, emails may contain a tracking pixel (1x1 transparent image) that allows us to know if the email has been opened.

Data collected: date/time of opening, number of opens. This data is used exclusively for aggregate statistics and to optimize the timing and content of communications.

Payment Security

Credit card payments are processed through NEXI, a certified and secure online payment platform. We do not store credit card numbers or sensitive payment details on our servers. Bank transfer details are provided for manual wire transfers only.

Data Retention

Your personal data will be retained for the duration necessary to fulfill the purposes for which it was collected, including accounting and legal obligations. Registration data is typically retained for 24 months after the event date. You may request earlier deletion by contacting the data controller.

Managing Your Data

From your personal account area you can:

  • View the data we have stored about you
  • Track your registration and payment status
  • Change your password
  • Request account deletion by contacting us

Cookies

This website uses only technical session cookies that are strictly necessary for the functioning of the registration system. No profiling or third-party tracking cookies are used. Session cookies are automatically deleted when you close your browser.

More Information

For any questions regarding this privacy policy or to exercise your rights, please contact us at eaae195seminar@unicas.it.

Last updated: 01/05/2026

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